Building an age-friendly health system requires more than clinical excellence — it demands leadership, strategy and systemwide commitment. In this conversation, Michele Frankel, deputy market president for Northwell Health's Eastern Market, and Susan Kwiatek, DNP, vice president of aging and supportive care and leader of Northwell Health's Institute for Healthy Aging, reveal how one of the nation's largest health systems transformed age-friendly care into an organization-wide strategy. With collaboration between finance, frontline clinicians and governing boards, the two share how Northwell is creating a sustainable model of care for older adults.
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00:00:00:03 - 00:00:15:28
Tom Haederle
Welcome to Advancing Health. The evolution of Age Friendly health initiatives continues to spread across our health care landscape. In this podcast, we learn more about how to plant them deep, help them grow and measure their success.
00:00:16:01 - 00:00:41:07
Marie Cleary-Fishman, R.N.
My name is Marie Cleary Fishman. I'm a senior advisor to the president of Health Research and Educational Trust. Nurse by birth at this point in life and really happy to be here to talk with these great folks this morning from Northwell Health. And we are going to have a conversation around large scale initiatives such as Age Friendly and implementing that within a hospital or health care system.
00:00:41:07 - 00:01:07:27
Marie Cleary-Fishman, R.N.
And it can also apply to other patient safety initiatives that you or your organization might be working on. So I am honored to welcome our guests today. We have Michele Frankel, who is the regional CFO, chief financial officer. And then we have Susan Kwiatek, who is the vice president of Aging and Supportive Care and also in charge of the Institute for Healthy Aging.
00:01:07:28 - 00:01:29:24
Marie Cleary-Fishman, R.N.
So I'm going to turn to Michele and Susan, and I'm going to ask you to introduce yourself. Tell us a little bit about your roles, because they are so, so special in your organization. And then we'll go on and have a little bit of discussion about the things that you have found to be such priorities and that have really helped you be successful.
00:01:29:24 - 00:01:31:25
Marie Cleary-Fishman, R.N.
So, Michele, do you want to start?
00:01:31:26 - 00:02:11:01
Michele Frankel
Sure. Thank you for having me. I'm Michele Frankel. I'm currently the deputy market president for the eastern market of Northwell Health, which encompasses eight hospitals and a couple of hundred ambulatory practices. But for the majority of my career, I've been in a variety of finance roles and most recently, the regional CFO for the eastern market. In that capacity, responsible for managing the budgets of these institutes and implementing strategy and business plans to support the strategy in order to ensure that we are able to provide the services to the communities that we serve.
00:02:11:01 - 00:02:21:13
Michele Frankel
And I've been lucky enough to be involved in many big scale initiatives, one of which was the Institute for the Aging and expanding that initiative across our organization.
00:02:21:15 - 00:02:25:13
Marie Cleary-Fishman, R.N.
That's great, Michele. Thank you. Susan, would you like to do the same thing?
00:02:25:15 - 00:02:43:09
Susan Kwiatek, DNP
I'm Susan Kwiatek. I'm the VP for Aging and supportive Care. I'm a nurse by background, and I have been working in the Age Friendly space since 2019 and more recently in the Institute for Healthy Aging that we recently launched last year.
00:02:43:12 - 00:02:58:15
Marie Cleary-Fishman, R.N.
So you've both mentioned the Institute for Aging. Let's start just by having a bit of a conversation about how that came to be, who started, who brought it in, and how did how did it get brought to life in your organization?
00:02:58:20 - 00:03:36:13
Susan Kwiatek, DNP
So when we began this work in 2019, we began by rolling out the IHI 4M framework. And as we rolled this out from hospital to hospital and standardized practices, we quickly realized, and when I say we, the executive leadership and in particular, Dr. Maria Carney, who was our chief of the Division of Geriatrics and Palliative Care at the time. And she really had this vision that we have to back this up to healthy aging, and that we also need to expand our efforts to caregivers.
00:03:36:13 - 00:03:49:08
Susan Kwiatek, DNP
And that really is what gave birth to the recognition that we need an aging institute so that we can really cover caregivers and cover healthy aging as well.
00:03:49:13 - 00:04:12:08
Marie Cleary-Fishman, R.N.
And that's a great example of how the C-suite and leaders were involved from the very beginning. So I think that's important. Michele, I'd just like to call out a little bit and ask the question about what involvement the CFO, either you or local CFOs, what kinds of responsibility or involvement did they have in bringing the Institute for Aging to life?
00:04:12:14 - 00:04:45:04
Michele Frankel
So once the journey started, Susan had reached out to me for support in putting quantitative metrics around the return on investment on this initiative. And we worked closely together on the types of metrics that would be a result of this initiative, of which included reduction in length of stay, reduction and falls, reduction in readmissions. However, when Susan and I spoke, thankfully we had a long history together of working together, so we knew how we needed to get to where we wanted to go.
00:04:45:06 - 00:05:22:01
Michele Frankel
We recognized that there were multiple initiatives going on in the health system that impacted all those very same metrics, so we had to really narrow down the population of who we were looking at to compare those specific metrics relative to the patient demographic and diagnoses that these patients had. So Susan and I worked together with our back end data analytics and finance team to pull the data in the right way and to begin to show the first site where we rolled this out, the improvements that were had and to tie dollars to them.
00:05:22:07 - 00:05:50:18
Susan Kwiatek, DNP
So we've done this analysis three years in a row, and we've seen the same trend with the top three DRGs. And that is reductions in length of stay for sepsis, for respiratory infections and for heart failure and shock. We were able to then put what the cost avoidance is for the length of stay reductions in all of those three DRGs. And then it also frees up beds.
00:05:50:18 - 00:05:53:25
Susan Kwiatek, DNP
So it also contributes to efficiency.
00:05:53:26 - 00:06:23:04
Marie Cleary-Fishman, R.N.
It's great, I hear those steep criteria being brought in there safe, effective, efficient, equitable, patient centered and caregiver centered care. So I think that's very exciting. So you two have a really strong connected relationship between a clinical role and more of a finance or marketing engagement kind of role. And I'm just curious like what's the what's the glue that really keeps pulling the two of you back together
00:06:23:04 - 00:06:28:03
Marie Cleary-Fishman, R.N.
in this kind of work, because I think that there's something special there.
00:06:28:06 - 00:06:52:08
Michele Frankel
As I mentioned, my history in this organization is in finance, and I'll say that the majority of it up until 2008 was in what I'll call back end finance, you know, really, you know, churning out numbers and analysis, not in hospitals, not face to face with where the patient care is being provided. And my first job in a hospital was where Susan at the time was the chief nursing officer.
00:06:52:08 - 00:07:29:18
Michele Frankel
And I went in as the site CFO, and I had never worked inside of the hospital before. So I had a lot to learn, and I really learned all I know about nursing in a hospital from Susan. And Susan eventually became the president of that hospital as well. So we worked very closely together, you know, not just on budgets every year for the hospital, but on new programs and new initiatives and how we would build up business plans to support what the hospital was trying to accomplish, whether it be for a new program or for efficiencies and cost savings without compromising care.
00:07:29:22 - 00:07:58:03
Michele Frankel
And I think that the glue for Susan and me, and in general whenever we're working on a project, is that finance and clinical and operations, we all need to work very collaboratively together and really listen and hear from the other parties what is needed. And then the finance person can help translate that into a business plan to advocate and get, you know, the mission accomplished in a cost effective way.
00:07:58:06 - 00:08:00:21
Marie Cleary-Fishman, R.N.
Susan, anything you want to add to that?
00:08:00:24 - 00:08:30:00
Susan Kwiatek, DNP
We really learned to speak each other's language. So Michele took the time to learn all about nursing, whether it was nursing, physical therapy, dietary, radiology. She really took the time to learn what it really takes for those departments to operate efficiently. And I learned from her how we really can work with the finances to make the staffing plans effective.
00:08:30:02 - 00:08:48:03
Marie Cleary-Fishman, R.N.
I mean, you're getting it the idea there of walking in each other's shoes, right? Not just doing your part and walking away, but really figuring out what is it that makes the other person tick, what do they need? And if we want to use the 4Ms, we can say what matters to each of you, right? You've taken the time to find that out.
00:08:48:03 - 00:09:16:09
Marie Cleary-Fishman, R.N.
And I think that's really important because everything else goes through that lens. So living what we're practicing, right? And that's really, really important. How are you continuing to keep the board of trustees engaged in this activity? It sounds like they've been very involved and very supportive. How are you keeping that spirit going and that alive, so that you continue to get the support needed for this work?
00:09:16:14 - 00:09:44:21
Susan Kwiatek, DNP
First of all, the board is very involved and very engaged in knowing what our metrics are. What's our patient satisfaction? What are our quality issues? What's happening at each of the hospitals? And we're accountable to report metrics up to the board. An example that I can give you is that we've really been reducing length of stay, reducing readmissions, increasing the patient satisfaction.
00:09:44:21 - 00:10:29:11
Susan Kwiatek, DNP
And in several of our hospitals, in the patients age 65 and older, we know that we've always done well with patient satisfaction, but not so much in the older population. So we've really put a focus there and we're seeing those scores improve as well. We also have hospitals and one in particular, the example, the early adopter that started out by implementing the 4Ms started out with niche recognition, which they're at exemplar now, magnet with distinction, geriatric emergency department accreditation at the gold level and then to the Baldrige Award at the national level.
00:10:29:12 - 00:10:37:15
Susan Kwiatek, DNP
So this is really all examples of what the board wants us all to strive for and looks closely at.
00:10:37:19 - 00:10:58:12
Marie Cleary-Fishman, R.N.
Well, congratulations on all those achievements. And that's a great success. So thank you for sharing that. Let me ask a question about front line engagement. Can you tell me how does the frontline get to experience the involvement of the board or the C-suite? How does that get to the folks that are actually doing the hands-on care?
00:10:58:14 - 00:11:25:06
Susan Kwiatek, DNP
So I think there's a lot of communication upward and downward in our organization. The frontline staff know that the board is looking at dashboards, and they also know that the board is approving budgets. All budgets go to the board on an annual basis, and I know that they feel it in this way as well because the involvement is there.
00:11:25:07 - 00:11:37:21
Susan Kwiatek, DNP
Also, there was an aging summit that was held, and there were people from all levels of the organization invited to that summit, and we had board members present for that.
00:11:37:27 - 00:11:45:18
Marie Cleary-Fishman, R.N.
Oh, that's great. That's a nice another nice idea of how to engage folks and get them to meet each other. So that's terrific.
00:11:45:25 - 00:12:14:25
Michele Frankel
And I'll just add to Susan's point is the way our organization is structured lends itself to the vertical communication. We're a very large organization. We span a pretty large geography. But in terms of the mission and the priorities and rolling out initiatives, we have a structure in place that goes regionally market based geography. And then within our market structure, then we have a way to communicate to our hospitals.
00:12:14:25 - 00:12:38:16
Michele Frankel
And then within each hospital, there's a communication pathway down to all the frontline workers, clinical and non, many times together. And then in addition there's rounding that goes on the floors on a regular basis of senior leadership, both from the hospital and the market and the system to, you know, ensure that everybody is engaged and sing from the same song sheet.
00:12:38:17 - 00:12:43:01
Michele Frankel
So there are many mechanisms of communication vertically.
00:12:43:03 - 00:13:03:16
Marie Cleary-Fishman, R.N.
That really gets to the issue of culture, right? And how you have alignment. The other thing that it gets to which, you know, my colleagues all laugh at me is I frequently say structure plus process gives us outcome, right. So you have structures in place and then put those processes. But that's I think that's a really important point.
00:13:03:16 - 00:13:21:25
Marie Cleary-Fishman, R.N.
And if we're missing that structure we may have all the processes in place. But if we don't have structure which can mean staffing the right people in the right place, the right equipment, all of those things, then we can do all we want with process, and we're still not going to quite get to our outcomes. So really important point.
00:13:21:26 - 00:13:51:18
Susan Kwiatek, DNP
To that up/down process that Michele just described - but for Age Friendly, we have a specific process for Age Friendly as well. We have our Age Friendly teams at each hospital. The steering committees are the executive leadership of each hospital. And then the Age Friendly teams have people that report into a collaborative care council, where they are sharing best practices and presenting on them and presenting their PDSA cycles.
00:13:51:18 - 00:14:03:03
Susan Kwiatek, DNP
And then that committee has a leadership that reports to executive leadership of the health system. So it's really a robust process.
00:14:03:06 - 00:14:28:02
Marie Cleary-Fishman, R.N.
So I'm going to ask one last question. And that is, if you were with another organization, what would be one action item that you could say to the leaders of another organization? If you do this, you know you will find success with the work you're doing. And I know narrowing it down to one is kind of tough, but what would be that really important
00:14:28:02 - 00:14:30:20
Marie Cleary-Fishman, R.N.
one thing that you'd like to say to folks?
00:14:30:22 - 00:14:56:21
Michele Frankel
I think that no matter what you're trying to accomplish in an organization, it requires a wide array of experts in different parts, whether it be clinical, operational, financial, board level, executive leadership. And I think that everyone has to recognize that they need to listen and learn from the rest of the stakeholders to really understand the what, the why.
00:14:56:21 - 00:15:14:14
Michele Frankel
And then we can all work together on who and how we get things done to achieve what we're trying to achieve. And I think, you know, even though we're such a large organization, we have pockets of experts in all of these arenas. And if you leverage all the right people, we can really accomplish anything.
00:15:14:21 - 00:15:16:28
Marie Cleary-Fishman, R.N.
Well said. Susan.
00:15:17:01 - 00:15:33:12
Susan Kwiatek, DNP
I would say that Age Friendly is a team sport, and every discipline in the health care organization needs to be involved, since that's really along the line of what Michele said. The icing on the cake, then, is when you have leadership support.
00:15:33:14 - 00:16:01:20
Marie Cleary-Fishman, R.N.
Well, congratulations on all the great work that you're doing, that you've done and continue to do. We've talked about some really important concepts here that everybody should think about. Age Friendly implementation doesn't happen in a silo, just as both Susan and Michele said. And I think that if we really want to engage this and, and make it part of the culture, and we have to think about those things, we have to think about governance and the involvement there.
00:16:01:20 - 00:16:28:02
Marie Cleary-Fishman, R.N.
It's really, really difficult to move a large scale initiative like this forward without that governance engagement. And then and that includes, of course, the C-suite as well, engaging with the board. So that's really critical to the success. I think the other thing we talked about today a little bit is system design, right. You need to be conscious and think about how are you putting your system together, how does that work in your organization.
00:16:28:02 - 00:16:53:15
Marie Cleary-Fishman, R.N.
And that builds on culture. I think that's really important. The next is the care delivery, and that's really where the 4Ms come into play. And that's a care model for taking care of folks that are aging. In the 4Ms work, it is 65 and older. But as we think about aging, this model, when we talk about the things can be used for any other large scale initiative that might be a care model as well.
00:16:53:15 - 00:17:18:07
Marie Cleary-Fishman, R.N.
So thinking about the care delivery system and then acknowledging and thinking about what is the performance improvement methodology used in the organization. We don't have to be prescriptive about that. We know that our members across the nation use lots of different models, high reliability, PDSA, all different things that they can use. And so it's fine for them to use that model. And then to involve the patients and the caregivers,
00:17:18:08 - 00:17:43:26
Marie Cleary-Fishman, R.N.
right? That's critical because all of this is work being done to improve life. And we really thank Northwell Health for the amazing work that you've been doing, and specifically to Michele and Susan for their great teamwork and the example they've been able to share with you today. If you're interested in getting involved in Age Friendly, please go to the AHA Age Friendly website and you can sign up for the Action Communities.
00:17:43:26 - 00:18:12:09
Marie Cleary-Fishman, R.N.
Those are free. There's no cost to them. Both the American Hospital Association and the Institute for Healthcare Improvement share the action community activities. We do one that starts in the fall. The Institute for Health Care Improvement starts theirs in the spring. They are the same. We stay very closely aligned so that the members can make their choice based on their strategic plan and what timing works best for them, so please consider joining one of them.
00:18:12:12 - 00:18:24:20
Marie Cleary-Fishman, R.N.
We have lots of case studies and information on the website, and certainly you will see Northwell there. Thank you so much for your time today and for all that you do.
00:18:24:22 - 00:18:33:12
Tom Haederle
Thanks for listening to Advancing Health. Please subscribe and rate us five stars on Apple Podcasts, Spotify, or wherever you get your podcasts.



